SURF VILLLAGE TOWN HOUSE ASSOCIATION

                                                                      ALL RESIDENTS

                                                                     SAVE THE DATES

                                                           THURDSDAY, JULY 24th ANNUAL MEETING

                                            FRIDAY, AUGUST 13TH RETURN OF OUR ANNUAL PIZZA PARTY

                                            This is a quick update of the projects for this Summer and early Fall


PAINTING of all front doors and side light where applicable. This will require the doors NOT TO BE completely  closed shut and locked on the day and night of your painting because the Benjamin Moore exterior paint will require at least 24-40 hours to cure, which is to prevent the wet door surface from sticking to the gasket in the frame. UNITS THAT HAVE A STORM DOOR CAN LOCK IT. The weather affects the drying time- high humidity and rain extends the drying time while a hot sunny day shortens it. Doors and wood frames will be cleaned and prepped; minor wood rot that often occurs in the lower bottom corner due to snow accumulation will be repaired. Extensive wood damage to the frame or side lights that can't be cured requires OWNERS to make door and frame replacement. THERE ARE ONLY TWO STYLES permitted; a solid 6 panel door with no glass or a 6 panel with 2 horizontal glass windows. A WAIVER FORM must be submitted and approved prior to installation. The "JELDWEN" 6 panel fiberglass door, with or without 2 horizontal windows, and The "THERMA TRU SMOOTH STAR" fiberglass 6 panel door, with or without 2 horizontal glass windows is the better door. All residents will be notified the day prior to schedule painting; door must be unlocked and accessible.

LANDSCAPING, the Board is assessing the extent of damage from wind burn, salt spray and those infested with Fire Blight, which is airborne disease. We will discuss all options with each Lot Owner prior to removal and replacements. Licensed Arborists have reviewed on site and there are very limited choices that tolerate our local climate conditions and the nurseries have very short inventories this year which means we may not be able to complete this project until next Spring.

ROADS AND DRIVEWAYS, THE Board is receiving bids for the repairs of cracks and to reseal all driveways and all the roads, most likely in the Fall. More information about this will be forth coming in the Fall.

POWER WASHING, all buildings and all roofs are scheduled for next Spring, 2022.

If you have changed your email address this past year, please notify Jennifer at Palmer Management,

203-288-8448, Ext 102

                                                                SURF VILLAGE TOWNHOUSE SPRING 2021 UPDATES

The Board continues daily interaction with Palmer Management to address any issues that may arise during this shutdown. Please continue to contact Sal or Jennifer or any Board memberwith any questions.

NOTICE TO ALL RESIDENTS: Milford Landscaping will continue spring cleanup and lawn prep for the season. TUESDAY- TODAY-MAY 5TH the crews will be spreading fertilizer and weed control pre-emergent. We advise residents to keep the pets off the grass areas as a precaution for 24 hours.

The Power Washing was completed in two days as they were able to bring in three trucks and their crews. Next up will be the annual mulch application. All common areas along Merwin Ave. receive a complete mulch. The front foundation beds of all Units and all trees are included in
this annual project. We use a natural organic pine mulch.

The water for irrigation was open to facilitate the Power Washing. All zones will be activated and heads tested on each lot. The zones will be run from midnight to 5 AM on a schedule set by Fred Kirkham's company as weather requires.

The completion of the painting of the trim around the garage doors and the "kicks" on the front porches will begin in June.

The Board welcomes three new families to our Village: Patricia Krantz, 30 Sandpiper Crescent; Laurance & Diane Selnick, 87 Sandpiper Crescent; and Ray & Cheryl Birdsall, 132 Sandpiper Crescent.

Also, the spring has brought all the new rabbit residences out of their winter hutches - seems like they have multiplied. PLEASE DO NOT FEED THEM.

A black cat possibly with white paws (likely not friendly towards rabbits) has been reported roaming around the Village. No pets are permitted outside without a lead and human attached. Please do not let this cat outside unattended. Thank you. Remember all dogs are to be walked on leads and are not permitted on any lot other than the owner's lot.

Let's get outside and get some fresh air; but stay well, stay separated and stay safe.

Subcategories

To: Surf Village Town House Owners                                                                                                                                                  June 14, 2019

From: The Board of Directors

Re: The process of voting to adopt revisions and updates to Town House Documents

The Association recently circulated a ballot form to Owners for the purpose of conducting a vote on adoptions of Amendments updating the Town House Community Documents.

The Board received a strongly worded correspondence from an owner expressing the opinion that (i) the 1983 Surf Village Declaration and Bylaws requires that a vote to amend them may only be taken at a meeting of the owners, (ii) a vote taken by ballot without a meeting would be null and void, and (iii) proceeding without a vote is somehow fraudulent and that the Board knew that they were violating their obligations.  It is apparent these opinions have been shared with some members in the Community.

In 2016 the Board engaged a noted expert in the law of community associations to advise them on the process of updating the Community Documents. The Attorney was selected in part because he served as a member of the Committee that developed the legislation that updated the Connecticut Common Interest Ownership Act in 2009 (“CIOA”). The Association’s Attorney strongly disagrees with the claims stated above.  He has advised the Board that the sections of the current Town House Declarations and Bylaws which make reference to a vote being taken “at any meeting” do not require a vote be taken ONLY at a meeting to the exclusion of the other means of action provided in applicable Connecticut law. The other voting methods permitted include voting by proxy or by paper or electronic ballot when a vote is conducted without a meeting.

The Board has acted in good faith and in reliance on the opinion and guidance of its Counsel.

Board Members have been advised that conducting the vote by ballot without a meeting is in compliance with the requirements of applicable Connecticut law and the Surf Village Documents.  The Association Counsel expressed his opinion that this ballot procedure would withstand a court challenge, should one be brought.

The matter of updating our documents is more important than a disagreement over the manner in which the vote is cast. The Board has elected on advice of Counsel, to provide a new ballot that includes a proxy to allow an Owner to vote at a meeting in person or by proxy. (This new ballot will be mailed separately from this notice) Approximately 20 of the SVTH Owners do not reside in the Community and many refrain from attending meetings because of the confrontations that often result.

The Annual Meeting is Wednesday, June 26th at the Club House at 7:00 PM. The Board has asked Attorney Ed Hill to be available at the meeting to answer questions from Owners; and he will be available either by video conference or skype. We encourage all Owners to attend this meeting.

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