SVTA- Late Spring Newsletter

SAVE THESE DATES BELOW:

***THIS TUESDAY- JUNE 2 & WEDNESDAY 3 @ 7AM DRIVEWAY SEALING ON EVEN NUMBERED STREET SIDES ONLY

***NEXT TUESDAY JUNE 9 & WEDNESDAY 10th @ 7AM DRIVEWAY SEALING ON ODD NUMBERED STREET SIDES ONLY

*TUESDAY JUNE 16 SURF VILLAGE TOWNHOUSE ANNUAL MEETING @ 7PM WEDNESDAY JUNE 24 BULK PICK UP DAY

*SATURDAY JULY 18 SURF VILLAGE TOWNHOUSE PIZZA PARTY

Driveway Sealing: The driveway sealing project will require all vehicles to be prohibited from accessing the driveway for a minimum of 48 hours and no vehicles can be parked on a driveway for 72 hours after your driveway’s sealing is completed. All driveways will be blocked by the contractor. The project will start at 76 thru 92 Merwin Ave and proceed to 10 sandpiper crescent and continue on the even numbered side of the street only until reaching 150 sandpiper. Street parking on the even numbered side will be permitted both days & nights after your driveway has been sealed. We suggest you park in front of your lot or in a parking lot. If you leave a vehicle in your garage you will not be able to remove it. Anyone driving on a sealed driveway before the contractor removes the tapes will be charged for the repairs.

On Tuesday June 9 and Wednesday 1oth the above process will continue at 4 thru 22 Seahawk court and proceed to 7 sandpiper & continue on the odd numbered side until reaching 149. Parking will then be permitted on the odd side in front of your lot.

We realize this necessary maintenance on our new driveways can be inconvenient particularly in areas with tight spaces and limited street parking.

We have planned the logistics of this event to avoid as much disruption as possible. We appreciate your cooperation.

Azek rear step replacement project: Jason has started; he will advise palmer management when there is a code issue because your patio has sunk and needs to be raised or is in dis-repair thus preventing him from installing new steps to meet current code. Patios are a unit owner responsibility. Jason advises that he will not be able to do any patio repairs or replacements this summer. Matt from Milford land has raised and installed patios here and is available. Contact jean at palmer or bill Dowd. As a guide only; matt will charge around $14 per foot…i.e. a 10 foot by 10 foot patio would cost $1,400 using your existing bricks. The cost would be $17 per foot using new bricks. Larger patios or using more exotic pavers would be priced accordingly. We expect to replace at least 50 sets of rear steps this summer. Upon completion of the original sandpiper rear steps; we will then start a conversion project of the Merwin and Seahawk porches to Azek

Irrigation: Fred has opened the system today; may 26 at 5am this morning. He wants the system to run a couple of days before re-setting zones and replacing heads or making any other repairs.

Power washing: once again we have had a successful completion of this project that we schedule every third year. For the future the board is considering to provide this service on a semi-annual basis.

Mulch project: this is the second year where we’ve mulched all the resident front lots in addition to all the common areas. The community looks great.

SURF VILLAGE TOWNHOUSE ASSOCIATION SPRING (REALLY) NEWSLETTER 


Hopefully we’ve seen the last of the winter snows. The positioning of Milford Landscaping’s storage container on the fire road with all its equipment on site contributed greatly to the timely snow removal and the opening of all driveways, walkways and porches. The deep freezes we experienced has caused some damage from heaving and cracking here and that is evident all around Milford streets and will be repaired after a complete thaw allows those areas to settle.

ENCLOSURES: (3, will be posted to SVTA Documents & Owner’s Forms & Waivers)

The Addendum To Lease (1) and its accompanying Owner/Tenant Form (2) are now part of the Documents of the SVTA and will be recorded and become part of all the Documents that are included in the Resale Package that all buyers receive from the Property Manager prior to a closing on a sale and should be added to your set of Documents. All the details regarding basic rules, procedures for use of storage containers and Pods, mail box keys, repairs, water bills, Rec passes, etc. are provided in advance. Until now, there has been no similar process in place from the Property Manager or the Board to recognize and facilitate the “move in” for new tenant residents. Actually, the Property Manager is the last to know, sometimes weeks later. We welcome all new residents and want them to enjoy the lifestyle here. This Document places the responsibility, on the OWNER, to provide all the information to their new tenants and send to the Property Manager prior to residency. The Owner/tenant form is obtained from the Property Manager or can be downloaded from the SVTA web site. Please save the enclosed Form.

The new Budget (3) for fiscal April 1, 2015 thru March 31, 2016 has been voted on by the Board of Directors and takes effect April 1, 2015. The Owner’s Ratification of that Budget will take place at the April Board Meeting on April 21st in the Clubhouse at 7 pm. Save the date. Official notice of that meeting will follow via email in April. We will close the 2014/2015 Fiscal Budget with all expenses paid including the contribution to the Reserve Account. We project a small excess of funds around $1,000 that will be carried forward to start the New Year. Reserves now stand at $167,000 and the Bank loan for the Road Project has been reduced to $220,000 and is ahead of payment schedule.

SPRING PROJECTS: We will be busy…

Spring Clean-up will start as soon as the weather will allow. Roads, driveways will be cleaned, all landscape areas prepared for pre-emergent weed applications and an initial fertilization.

The Mulch program started last year will continue. All Common areas and all front lots and beds and all trees and shrubs/bushes are included. The only area left to the resident is their side and back yards.

IRRIGATION: Fred Kirkham and his crew will make any repairs from winter damage and re-adjust all zones and heads. His startup date will follow Milford Landscaping’s seasonal clean up.

POWER WASHING: It’s that time again; we try to schedule this every third year. This will be planned for later in April after the spring clean up….All buildings will be washed and rinsed from the roof line down. Process usually takes 2 to 3 days. Windows are washed & rinsed along with the siding but this is not a true professional window washing service. All windows. Sliders and doors must be closed tight. Further information will be sent to all residents via email when the dates are set. Furniture and grills must be removed off patios to grass & to edge of decks.

ASPHALT REPAIRS AND DRIVEWAY SEALING: Our contractor has been on site and walked the roads. We must wait for a complete thaw especially to allow the heaving to settle back down as the water table continues to recede. The Board has entered into contract to have all driveways sealed. Ray Macaluso recommended we schedule this for the 3rd year after the road project. This is not the typical spray on material that comes in a bucket. Our procedure includes a complete pressure cleaning followed by the installation of a thick emulsion with binders that are applied with brushes and must be allowed to set and cure. This will require the driveways to be blocked and unusable for 2 days. It will be staged in sections and parking will be allowed overnight on one side of the street in front of your driveway and island. Info and procedures will be sent well in advance anticipating a late May event.

REAR PORCH REPLACEMENT PROJECT: Jason will be starting soon. This is the final project to complete the total restoration of SVTA. All existing rear steps will be removed and replaced with a complete new Azek set of steps and railings like the front porches. The steps will be completely built and assembled off site, delivered and installed (after removal of the old) all in one day. Jason has already started taking measurements. This is a BUILDING CODE compliant project. Therefore, if you have an original paver patio or one that has sunken or in poor condition that would prevent Jason from constructing steps that would pass code, you must have your patio raised or repaired. Project starts at 10 Sandpiper Crescent & moves east. The Porch Project started at the opposite end of Sandpiper. Project will likely take 2 summers.

Our Property Manager has advised the Board that several owners are dating and/or mailing common fee payments at the end of the month which often don’t arrive in our Lock Box for another week or more. Our Documents state that common fees are due on the 1st of each month. Our expenses are very front end loaded and project costs as listed in the Budget are condensed into the first half of the year. Palmer requests payments by the 18th of the month.

Attorney Ed Hill is bringing all our Documents into compliance with the Ct. Common Interest Ownership Act. There will be a vote. Owners will receive a CD of the new Dox & Amendments

Please don’t leave loose paper goods in recycle buckets on windy days.                                                                                                                                                                                                           

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